Questions you should ask a catering company before requesting a quote
Requesting a catering quote without asking the right questions often leads to confusion, mismatched expectations, and prices that change later. Before you ask for numbers, it is important to understand how the catering company works, what they actually offer, and whether they are a good fit for your event. These questions will help you get clearer proposals and avoid unnecessary back and forth.
Do you specialize in my type of event
Not all catering companies handle every type of event. Some focus on weddings, others on corporate events or private parties. Asking this early helps you avoid proposals from providers who are not experienced with your event format.
What services are included in your catering
Some quotes include only food, while others include staff, setup, equipment, and cleanup. Knowing exactly what is included helps you compare quotes fairly and prevents surprises later.
What information do you need to prepare an accurate quote
A professional catering company will ask detailed questions about your event. If they can quote without knowing the guest count, location, or service style, the quote is likely an estimate that will change.
How do you handle changes in guest count
Guest numbers often change. Ask how flexible the catering company is and until when adjustments can be made without additional costs.
Do you offer menu customization
Menu flexibility is important, especially for events with different age groups or preferences. This question helps you understand how adaptable the catering service really is.
How do you manage dietary restrictions
Allergies and dietary needs are common. Ask how these are handled and whether food is labeled or prepared separately when required.
What is your experience with similar venues
Venues affect logistics. A caterer familiar with similar locations will be better prepared for access, timing, and setup challenges.
How many staff members will be assigned to my event
Staffing levels directly impact service quality. Understanding how many people will be working your event helps set realistic expectations.
What is your cancellation and payment policy
Clear policies protect both sides. Ask about deposits, payment timelines, and what happens if plans change.
Who will be my main point of contact
Knowing who you will communicate with before and during the event avoids confusion and ensures smoother coordination.
Asking these questions before requesting a catering quote helps you receive proposals that are clearer, more accurate, and easier to compare. It also helps you choose a catering company with confidence and avoid common planning mistakes.